- Reservation requests will be considered on a first-come, first-served basis on the following timelines:
- 60 days out for recurring meetings and seminars
- 45 days out for events serving alcohol
- 30 days out if a caterer or third-party vendor will be used or non-Ohio State entities
- Seven days out for simple room reservations
- Requests for after-hours events (outside of regular business hours) and recurring meetings will be reviewed on a case-by-case basis.
- The requesting party will be responsible for garbage removal, or any additional event needs.
- In rare instances, reservations may need to be re-accommodated in order to support priority events.
Carmenton Event Spaces
Carmenton began as a vision shared between The Ohio State University, the City of Columbus and JobsOhio to accelerate collaboration between the public, private and academic sectors — collaboration with the power to nurture our region, from economic success to health to social and cultural vibrance.
Reserving space in Carmenton
Carmenton is growing, and is now home to two buildings that house this collaboration – the Energy Advancement and Innovation Center (EAIC) and the Pelotonia Research Center (PRC). These buildings include spaces for research, collaboration and events. Certain spaces are available for reservation by ERIK and building occupants to promote research, innovation, collaboration and partnerships across campus and with external stakeholders. External requests for space are reviewed on a case-by-case basis.
Energy Advancement and Innovation Center Event Hall (room 130)
- 210 seat capacity
- AV capabilities
- Three projector screens, microphones
- Onsite support
- Stage (6-feet by 15-feet) with moveable podium
- Onsite or external catering permitted (at user expense)
- Minimum reservation: 25 attendees and two hours
Energy Advancement and Innovation Center Seminar Room (room 150)
- 50 seat capacity
- AV capabilities
- Cameras, microphones
- Onsite support
- On-site or external catering permitted (at user expense)
- Minimum reservation: 10 attendees
Pelotonia Research Center Lobby (room 1000)
- 36-60 seat capacity with existing furniture
- AV capabilities
- Two video walls, cameras, microphones
- Onsite support
Energy Advancement and Innovation Center Rates
- Occupant Space Lease: Internal & External - $35.50 per square foot
- Event Rate (8 a.m. -5 p.m.), EAIC/PRC Occupant For Profit - $517.67 [External]
- Event Rate (8 a.m. -5 p.m.), EAIC/PRC Occupant Non-Profit - $258.84 [External]
- Event Rate (8 a.m. -5 p.m.), Non-EAIC/PRC Occupant For Profit - $595.32 [External]
- Event Rate (8 a.m. -5 p.m.), EAIC/PRC Non-Occupant Non-Profit - $297.66 [External]
- Event Rate (outside 8 a.m. -5 p.m.), EAIC/PRC Occupant For Profit - $621.21 [External]
- Event Rate (outside 8 a.m. -5 p.m.), EAIC/PRC Occupant Non-Profit - $310.60 [External]
- Event Rate (outside 8 a.m. -5 p.m.), Non-EAIC/PRC Occupant For Profit - $714.39 [External]
- Event Rate (outside 8 a.m. -5 p.m.), EAIC/PRC Non-Occupant Non-Profit - $357.19 [External]
Pelotonia Research Center Rates
- Occupant Space Lease: Internal - $35.52 - $36.66 per square foot
- Occupant Space Lease: External - $58.00 per square foot
- Event Rate (8 a.m. -5 p.m.), EAIC/PRC Occupant For Profit - $586.48 [External]
- Event Rate (8 a.m. -5 p.m.), EAIC/PRC Occupant Non-Profit - $293.24 [External]
- Event Rate (8 a.m. -5 p.m.), Non-EAIC/PRC Occupant For Profit - $674.45 [External]
- Event Rate (8 a.m. -5 p.m.), EAIC/PRC Non-Occupant Non-Profit - $337.22 [External]
- Event Rate (outside 8 a.m. -5 p.m.), EAIC/PRC Occupant For Profit - $703.77 [External]
- Event Rate (outside 8 a.m. -5 p.m.), EAIC/PRC Occupant Non-Profit - $351.89 [External]
- Event Rate (outside 8 a.m. -5 p.m.), Non-EAIC/PRC Occupant For Profit - $809.34 [External]
- Event Rate (outside 8 a.m. -5 p.m.), EAIC/PRC Non-Occupant Non-Profit - $404.67 [External]
EAIC/PRC Rates
Event rate: IT/AV staff 8am-5pm | Internal & External Customers | $ 29.00 | Hour |
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Event rate: IT/AV staff outside 8am-5pm | Internal & External Customers | $ 34.80 | Hour | 20% surcharge in normal hourly rate |
Furniture/FFE damage assessment | Internal Customers | $ - | Each | Rate amount will be actual cost of replace/fix reported furniture damage. |
Furniture/FFE damage assessment: Minor | External Customers | $250.00 | Each |
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Furniture/FFE damage assessment: Mid | External Customers | $500.00 | Each |
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Furniture/FFE damage assessment: Major | External Customers | $2,000.00 | Each |
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Additional Custodial Hours | Internal Customers | $ - | Hour | Rate amount will be actual cost of additional custodial hours. |
Additional Custodial Hours | External Customers | $40.00 | Hour |
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Additional Furniture Moving Hours | Internal Customers | $ - | Hour | Rate amount will be actual cost of additional furniture moving hours. |
Additional Furniture Moving Hours | External Customers | $200.00 | Hour | Contracted through external mover. $600 minimum, includes quote/contracting time. Rate basis is per hour per person. |
Event Cancellation: 61-90 days prior to the event | Internal& External Customers | $ - | Contract | Basis is the event contract/confirmation agreement. Cancellation rate amount is 33% of agreement total costs. |
Event Cancellation: 31-60 days prior to the event | Internal & External Customers | $ - | Contract | Basis is the event contract/confirmation agreement. Cancellation rate amount is 50% of agreement total costs. |
Event Cancellation: 16-30 days prior to the event | Internal & External Customers | $ - | Contract | Basis is the event contract/confirmation agreement. Cancellation rate amount is 75% of agreement total costs. |
Event Cancellation: 15 days or less prior to the event | Internal & External Customers | $ - | Contract | Basis is the event contract/confirmation agreement. Cancellation rate amount is 100% of agreement total costs. |